How We Build Your Learning Practice

We guide you through a proven four-phase process that builds your learning practice—a sustainable way to use data for reflection, storytelling, and strategy.

Our process blends rigor and heart, helping you uncover what's working, understand why it works, and communicate your impact with evidence and confidence.

Here's what each phase looks like:

Discover — Know What Matters

The Challenge You're Facing

You collect data because grants require it, but you're not confident you're measuring what actually matters for your mission.

What We Do Together

Facilitate conversations with staff, participants, families, and funders to define success through your community's perspective.

Map the connections between your programs and the outcomes you're trying to achieve, so you can see how your work leads to impact.

Co-create a measurement framework showing exactly what to track, how to measure it, and why it matters.

Build your theory of change together so everyone on your team understands how activities lead to outcomes.

What You'll Have at the End

A clear data map showing your outcomes, how to measure them, and how they connect to your mission—so data collection feels purposeful instead of burdensome.

Deliverables:

✓ Outcome Map
✓ Theory of Change document
✓ Logic model
✓ Measurement framework with specific indicators
✓ Data collection plan

Build — Make It Efficient

The Challenge You're Facing

Your data lives in too many places. Pulling information together for reports takes days or weeks of manual work.

What We Do Together

Design data collection tools (surveys, observation protocols, intake forms) that capture exactly what you need without overwhelming staff or participants and that enable reflection.

Create a unified system that brings all your information into one place—no more hunting through multiple spreadsheets.

Build dashboards that give you instant access to key insights for board meetings, funder reports, and program decisions.

Align data processes with everyday workflows, making collection part of how you work rather than extra work.

What You'll Have at the End

One source of truth for all your program data, accessible on-demand whenever you need it.

Deliverables:

✓ Custom data collection tools
✓ Unified database or data system
✓ Interactive dashboards

Learn — Strengthen Your Team

The Challenge You're Facing

Your staff doesn't feel confident reading reports, spotting patterns, or using data to reflect on and improve programs.

What We Do Together

Facilitate team learning cycles and reflection sessions focused on continuous improvement, not blame or judgment.

Coach program leaders and staff to interpret data confidently, ask good questions of your information, and understand what numbers mean.

Build habits for using data in program design and decision-making.

Develop your independence so you can sustain these practices without ongoing consulting support.

What You'll Have at the End

A team that can confidently analyze results, reflect on findings, and make evidence-based decisions about programs.

Deliverables:

✓ Learning agendas
✓ Coaching sessions for program leads
✓ Facilitated review protocols
✓ Capacity-building playbook for ongoing learning

Share — Tell Your Story

The Challenge You're Facing

You need compelling evidence to share with funders, board members, and partners—but your reports feel dry and don't capture the real impact you're making.

What We Do Together

Design and conduct rigorous, right-sized evaluation studies that meet funder requirements and answer your most important questions about impact.

Analyze your data to find the most compelling evidence of change and progress.

Craft evidence narratives that combine quantitative results with the human experiences behind the numbers.

Create an evidence toolkit you can adapt for different audiences—grant proposals, annual reports, board presentations, website content.

What You'll Have at the End

Evaluation reports and evidence stories that excite funders and partners about your work—making a clear case for continued investment.

Deliverables:

✓ Evaluation study with findings
✓ Evidence story document
✓ Presentation slides for key audiences
✓ Templates for future reporting

Timeline & Investment

How Long Does This Take?

Learning practice engagements typically run 12-18 months and include all four phases. We customize the timeline based on your organization's size, complexity, and starting point.

Shorter engagements (3-6 months) focus on one or two phases—for example, just building your measurement framework and data system, or conducting an evaluation study.

What's the Investment?

Project fees depend on scope, timeline, and organizational size. During your discovery call, we'll discuss your needs and provide a customized proposal.